Privacy

Bear Meets Eagle On Fire Pty Ltd (we, us, or Bear) respects your privacy.

This Privacy Policy explains our approach to the collection, storage and use of your personal information by us, whether provided to us via our websites or social media pages or the websites or social media pages of our clients (Sites), or via the professional services that we provide to our clients (Services), or via any other means. 

By providing personal information to us, you accept the terms of this Privacy Policy. Please take a moment to read and understand it. 

This Privacy Policy has been developed in accordance with the Privacy Act 1988 (Cth) (Privacy Act). The term “personal information”, as used in this Privacy Policy, is as defined under the Privacy Act.

How we collect personal information 

We may collect your personal information in any of the following ways:

• when you access a Site;
• when you utilise our Services;
• if you participate in any of our Services (for example, a marketing activity or promotion);
• if you are a service provider, supplier or partner with us;
• when you attend our offices;
• during conversations or correspondence you have with us; 
• in connection with your employment application or ongoing employment; 
• when you otherwise elect to provide personal information to us.

In some circumstances, we may collect your personal information from third parties such as our clients, recruitment agencies, employment referees, social media platforms and other organisations that share personal information in circumstances where it is lawful and/or you have given permission for them to do so. Where we collect personal information indirectly, we will ensure that we act in accordance with relevant Australian laws.

The types of personal information we collect

The types of personal information we collect from you will vary based on your interaction with us, but may include: your name; email address; physical address; image; birthdate; gender; phone number and IP address. 

If you are an employee or you are applying for a position with us, we may collect information as outlined in the section below entitled “Employment”.

If you are a contractor and you provide services and/or content to us or our clients, we may collect your financial data, for example your bank account details, tax file number and superannuation details.

Our purposes for collecting personal information

The personal information you provide to us is collected to enable us to: 

• provide, enhance and improve our Sites and Services;
• manage our client and supplier relationships;
• manage enquiries;
• conduct analysis of interactions with our Sites and Services;
• maintain a safe workplace for staff and visitors; 
• comply with any applicable law, public health order, court order, other judicial process, or the requirements of a regulator; and as otherwise required or permitted by law.

Sharing personal information with others

We may share your personal information with the following categories of third parties:

• Web hosting, optimisation and management companies - who assist us with the hosting, operation, optimisation and maintenance of our Sites;
• Storage - third party storage providers that store our data on secure servers;
• Clients – where we access your personal information as part of the Services we provide to our clients;
• Service providers – who assist us with our Sites and Services, including user insight analytics providers and customer relationship management providers; 
• Professional advisors and regulatory bodies – to comply with our legal obligations and enforce legal rights.

Employment

We may collect personal information from employment applicants, including the information contained in an application for employment. This may include, for example, your name, postal address, telephone number, email address, education details, employment history and other information relating to your work experience.

In considering your application, we may also obtain personal information about you from third parties, for example, from your previous employers or nominated referees.  

We may also seek sensitive information from employee applicants and our existing employees (for example, health information, visa or immigration status, or any criminal record you may have) if we consider it reasonably necessary for one or more of our functions or activities, or if required or authorised by law. 

We collect personal information for any one or more of the following purposes:

• assessing you for a position with us;
• to manage workplace health and safety;
• to manage your employment;
• to comply with workplace laws and any other applicable laws, regulations or government orders;
• to comply with our contractual obligations to clients;
• storing your information for future employment opportunities.

We may disclose your information to:

• referees or previous employers;
• recruitment agencies acting on our behalf;
• our clients, if required in the provision of our Services;
• law enforcement agencies to verify whether you have a criminal record;
• educational organisations to the extent necessary to verify your qualifications; and
• immigration attorneys to verify your visa status if you are on a working visa.

We will not disclose sensitive health information to any third party unless required or authorised by law.

Your consent 

By your use of the Sites or Services, or otherwise by providing your personal information to us in any other circumstance, you consent to the collection, storage, use and disclosure of your personal information in accordance with this Privacy Policy and as otherwise permitted under applicable privacy laws. 

In addition to the provisions of this Privacy Policy, there may also be specific and additional privacy and consent provisions that apply when we collect personal information. For example, we may publish or provide a specific privacy collection statement. In the event of any inconsistency between the provisions of this Privacy Policy and those other specific and additional provisions, the specific and additional provisions will prevail.

Our use of cookies and similar technologies

We may use cookies, web beacons, pixels, log files and other technologies to collect personal information. This may include:

• An IP address to monitor traffic and volume on the Sites;
• A session ID to track usage statistics on the Sites.

We may use this information to measure the effectiveness of content and how visitors use the Sites and our Services. 

If you choose to do so, you may configure your computer so that it disables “cookies” or does not accept them, however, this may impact the functionality of the Sites.

Third Party Links

Our Sites may contain links to third party websites and services. When you use a link to go from our Sites to another website or you request a service from a third party, this Privacy Policy no longer applies.

Your browsing and interaction on any other websites, or your dealings with any other third party service provider, is subject to that website’s or third party service provider’s own rules and policies.

Confidentiality and security of your personal information

We will use all reasonable endeavours to keep the personal information we collect and use in a secure environment, and we have implemented technical, administrative and physical security measures that are designed to protect personal information from unauthorised access, disclosure, use and modification. If you reasonably believe that there has been unauthorised use or disclosure of your personal information, please contact us using the method set out below. 

If we no longer need your personal information, unless we are required under law or a court or tribunal order to retain it, we will take reasonable steps to de-identify or destroy your personal information securely, subject to our requirements to retain data to comply with our legal obligations and financial and audit obligations.

Access to information we hold about you 

We will take reasonable steps to ensure that all your personal information we hold is accurate, up-to-date and relevant. You can request access to, corrections of, or erasure of your personal information held by us, or complain or object to the use of your personal information by us. You can contact us using the method set out below. We will respond to your request as quickly as possible.

Changes to this Privacy Policy

We may make changes to this Privacy Policy from time to time.  We encourage you to review this Privacy Policy periodically to be informed of how we use your personal information.  You will be deemed to have consented to changes to this Privacy Policy by your continued use of our Sites and Services following such changes being made.

How to contact us

If you have any questions about this Privacy Policy or want to exercise your rights set out in this Privacy Policy, please contact us by email at: info@beareaglefire.com